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Top 5 Administrative Assistant Interview Questions

Top 5 Administrative Assistant Interview Questions

By Mike Simpson

They are saying behind each profitable enterprise government is an effective administrative assistant secretly operating the present.

Whereas the assertion is supposed to be humorous, there’s a reasonably strong core of fact to it.

A reliable, certified, and enthusiastic administrative assistant is value their weight in gold and hiring managers make the most of precision administrative assistant interview questions to be able to weed out unqualified candidates on their quest for the perfect of one of the best.

What Are Administrative Assistants?

Trendy administrative assistants are just like the Swiss military knife of staff and are required to know an unlimited quantity of data and possess a mess of expertise. Gone are the times the place a great administrative assistant was the one that made the perfect pot of espresso and had the perfect voice for answering telephones.

At present’s administrative assistants are sometimes the appropriate hand of CEO’s, aiding with the day-to-day duties of operating a enterprise. Administrative assistants coordinate calendars, schedule conferences, handle primary workplace wants, and sometimes act as a liaison between the CEO and different departments.

They can be tasked with extra conventional assignments, like answering telephones and emails, getting ready stories, and sustaining informational databases and submitting techniques. And sure, brewing the occasional pot of espresso also can fall into the realm of duties an administrative assistant might be requested to do.

As a result of the position of a very good administrative assistant is so wide-ranging and various, hiring managers are going to be looking out for candidates who possess a mess of expertise. This implies, in case you’re moving into for an administrative assistant interview, you ought to be ready to reply equally wide-ranging and different questions that cowl each exhausting and mushy expertise.

You additionally need to be sure that when you’re answering the questions the interviewer is asking, that you simply’re additionally demonstrating these expertise.

Sound complicated?!

We gained’t mislead you…nailing an administrative assistant interview might be troublesome…however it’s not inconceivable…and we’re right here that will help you!

Our four Greatest Ideas For An Admin Assistant Interview

Listed here are 5 of our greatest tricks to ensure you are prepared on your subsequent administrative assistant interview:

1. Prep

It’s necessary you begin considering like an administrative assistant lengthy earlier than you ever step foot in that interview room. As we talked about above, a strong administrative assistant is somebody who may also help handle and facilitate the day-to-day for busy executives, and when you can reveal that talent to the hiring supervisor by means of your software, your odds of getting the interview will go up considerably!

Meaning ensuring your tailoring your cowl letter, your software and your resume particularly to each the job you’re making use of for and the corporate that’s hiring. Be certain that the talents and skills you could have that match what the corporate is on the lookout for are clearly highlighted in your cowl letter and resume.

A hiring supervisor goes to be more likely to tug you in for an interview if they will see at a look that you simply’re completely matched for the job. Making their job simpler makes it simpler so that you can land the place you’re making use of for!

2. Use Concrete Examples From Your Previous

Once more, one of many key elements of a great administrative assistant is the power to assist make the roles of the supervisor or government you’re aiding simpler. Ensure you give the hiring supervisor strong examples of the way you’ve helped make the roles of your superiors simpler each in your cowl letter in addition to in individual in the course of the interview.

three. Take a Arduous Take a look at Your Smooth Expertise

We’ve coated tender expertise earlier than on this weblog right here. Ensure you go over this listing and actually focus in on the smooth expertise the job requires and the way they match as much as the gentle expertise you’ve got. Being technically proficient in your exhausting expertise as an administrative assistant is simply half the job. Having a strong grasp of the tender expertise you want for the place you’re interviewing for and showcasing them in your cowl letter, resume and interview will assist flip you from job seeker to employed!

four. Get Arms-On With the Excessive Tech

One of many duties you’ll in all probability encounter whereas working as an administrative assistant will contain working with widespread workplace gear. Ensuring you understand how the computer systems, copiers, fax machines and different normal workplace gear (sure, even the espresso pot) work, even on only a primary degree, is a talent any hiring supervisor will respect of a job candidate.

When you in all probability gained’t be anticipated to understand how carry out any important repairs or main gear overhauls, having a working information of how one can use the gear and how you can carry out primary upkeep (substitute ink, paper, toner, filters, and so on. and when to name in a specialist) will assist spotlight your potential to handle a clean operating workplace surroundings.

Top 5 Administrative Assistant Interview Questions

Now that we’ve obtained the ideas coated, let’s check out 5 widespread administrative assistant interview questions and why these questions get requested to assist get you ready.

Keep in mind, as you learn by means of these, take into consideration how you’d reply them and the way you may have the ability to greatest spotlight your particular expertise and information as they relate to each the corporate’s wants and the job you’re making use of to.

Don’t overlook to incorporate successes from previous jobs as nicely!

1. “Why did you apply for this job and what makes you think you’ll be a good administrative assistant?”

This one is just about a no brainer. No hiring supervisor goes to convey somebody onboard who isn’t able to be a superb administrative assistant and the easiest way to show that you simply’re up for the job is thru concrete examples out of your previous work experiences.

Be open and trustworthy when answering this query and give attention to the elements of being an administrative assistant that you simply actually take pleasure in.

Is it considering outdoors the field? Attending to see how the corporate is run from the within out? Perhaps it’s the fixed number of duties and the power to work with totally different departments?

No matter it’s, concentrate on that and ensure to incorporate the methods you’ve taken these belongings you take pleasure in and used them to create victories for your self and your employer prior to now.

2. “This job requires you to spend some time answering phones. How comfortable are you with multiple lines and high volumes of incoming calls?”

Sure, I do know, we stated trendy administrative assistants are sometimes tasked with far more than simply answering telephones, however the actuality is, you’ll in all probability should man the desk from time to time, and figuring out not solely tips on how to do it, however how one can deal with what can probably be a irritating state of affairs with grace and quietness is simply going to profit you.

Whereas having precise expertise dealing with excessive volumes of calls can be one of the best instance to make use of when answering this query, you possibly can nonetheless reply this query even with out that have by highlighting your effectivity, your courteous telephone manners, and your capability to shortly prioritize and manage.

three. “Would you consider yourself a team player? Do you work well with others?”

No man, or lady for that matter, is an island…at the very least not so far as administrative assistants are involved. Being a very good administrative assistant means being snug with working with all kinds of individuals and groups inside the group.

With the ability to each lead in addition to take path and being snug with collaboration are key expertise for a very good administrative assistant.

Questions like this one are an excellent alternative to make use of the STAR technique to reply!

four. “How do you work when faced with stress or pressure?”

This query is usually a bit tough. When a hiring supervisor asks this, they need an trustworthy reply…however understanding tips on how to strike the stability between being trustworthy and too trustworthy could be robust.

First off, don’t lie and inform them they don’t have to fret since you by no means get careworn.

No one will consider you. No, actually. No one.

Being an administrative assistant means you’re just about assured to should deal with some tense conditions at times, and a hiring supervisor needs to know you’ve received the perseverance and skill to hack it with out crumbling like final week’s sugar cookies.

Talking of final week’s sugar cookies, no hiring supervisor goes to need to rent somebody who has zero coping expertise on the subject of a bit additional work strain, so whereas we stated be trustworthy…don’t go overboard.

The tough half is discovering a solution to strike a stability between admitting you do get harassed whereas additionally highlighting the way you deal with these robust moments with out folding like a card desk. Good issues to concentrate on when answering most of these questions are organizational expertise, redirecting stress power into artistic power, and what steps you’re taking when confronted with a disaster to prioritize what must get finished over what’s simply going to trigger extra stress.

5. “Tell me about a past job you had that you really enjoyed and why you liked it.”

Whereas this isn’t technically a query, a hiring supervisor is utilizing it as a approach to get to know you higher and discover out what makes you tick. As a result of being an administrative assistant means sporting a lot of hats and tackling numerous kinds of issues, a hiring supervisor might be going to keep away from any job seeker who talks about previous experiences that concerned a lot of sitting round and doing repetitious jobs.

Key issues to focus in on when answering this query embrace tackling challenges, considering in your ft, drawback fixing, prioritizing duties, teamwork, management experiences, group, anticipating issues and arising with options.

Earlier than wrapping up your interview, odds are your hiring supervisor will ask you when you have any questions for them.

Whereas it’s tempting to bail as shortly as potential (we get it, interviews often fall fairly far down on the record of belongings you’d quite be doing), resist the urge to bolt, and as an alternative, take the time to ask your personal questions. Not solely will it present the interviewer that you simply’re genuinely within the place, however you may simply study one thing concerning the job you didn’t know earlier than.

Previous to the interview, ensure you do your analysis on the corporate and put together your questions based mostly off of that analysis.

Good inquiries to ask are:

  • Are you able to describe a typical day on this position/division?
  • If employed, what would my duties and duties embrace?
  • The place do you see this firm going within the subsequent 5 years?
  • Is there room for progress on this place?
  • How are the departments structured? Who do I particularly reply to?
  • If I have been to speak to your previous assistant, what would they are saying is one of the best half about working for you? What’s the worst?
  • Describe your good assistant. What are the perfect qualities you’re in search of?
  • Inform me about your worst assistant. What did they do this made them the worst?
  • Are you able to describe your efficiency evaluate course of to me? How typically are evaluations held? Who conducts them?
  • Does this firm reward staff or encourage them?
  • Do you or the corporate encourage and/or help ongoing education schemes? Are staff inspired to attend additional education schemes or return to high school?
  • Are there any skilled organizations that you simply encourage your staff to hitch?
  • What are the expectations for additional time and/or weekend hours?
  • What’s the trip coverage? What’s the sick time coverage?
  • What do you personally like probably the most about working right here? What do you just like the least?

In fact, this listing is simply our record of recommendations. Based mostly off of your analysis and your personal private considerations, be happy to provide you with your personal questions you’d wish to ask the hiring supervisor.

Placing It All Collectively

Ensuring you’re ready for an administrative assistant interview place means doing all of your analysis beforehand, placing your self into the proper mindset, focusing in your previous work expertise so you’ll be able to draw out related, focused examples to interview questions, and ensuring you’re not simply prepared for the job interview, however the precise job itself.

In fact, as a scholar of the the Interview Guys these things must be a snap!

Good luck!

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Top 5 Administrative Assistant Interview Questions

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